Most agencies plan from a screen. We plan from the ground.
Groundwork Without Borders™ is how we work, start to finish. It's the reason we can call ourselves European specialists and still run a retreat on the other side of the world without dropping a detail.
The destination changes. The way we work doesn't. Three things hold true on every retreat we run.
01
We've been to the venue.
We don't put forward a place we haven't walked through ourselves. If we haven't seen it, it doesn't make your list.
02
We know the people.
Not a booking portal. The owner, the chef, the driver who knows the mountain road. Relationships built on the ground.
03
The people who plan it, run it.
You won't be handed to a junior account manager once you've signed. The same faces, first call to final dinner.
OUR METHOD, IN THREE STAGES
From the first call to the final dinner.
The groundwork starts here
01
Discovery & Scoping
We get the questions right
before we get the quotes.
Before we talk venues, we work out what this retreat is actually for. Integrating a team that's never met? Scaling fast and feeling the strain? Resetting after a hard year? The answer changes everything that follows.
We sit down with you and pull out what matters: real group size, real budget, the outcomes you're measured on, the constraints nobody mentions until week three. We ask the questions a generalist skips.
You walk away with✦ Stage 01
A clear read on what this retreat actually needs to do
An honest budget conversation, early, not after week three
A brief built around your team, not a template
★ Discovery
ScopingBRIEFNo templates
★ Shortlist
02
Venue Shortlist & Proposal
Most venues on your shortlist are ones we've stood in.
We go and find it. Not a search engine, not a directory, a recommendation. We draw on relationships built on the ground, often over years, and shortlist places that fit the brief and the budget. Wherever we can, we've stood in the room ourselves, and we'll always tell you which ones we have.
Then you get a proposal you can use. Costs broken down line by line, no mystery markups, just the kind of detail a CFO can sign off without a follow-up call.
You walk away with✦ Stage 02
A curated shortlist, vetted against the brief, with our honest take on each
Transparent budgets, every line accounted for
A proposal built to forward, present, and approve
03
Execution & Delivery
We run it like we're on your team, and we are.
This is where most of the work stays invisible, and that's the point. We're in your Slack channel, or however you work, handling transfers, dietary needs, the run of show, the supplier who's running late. Your team shows up and takes part. They don't manage spreadsheets or chase vendors.
◆ One live dashboard
You always know exactly where the retreat is. So do we.
Shortlist, budget, agenda, run of show, every supplier and transfer, all in one place, updated in real time. No spreadsheets. No scattered links.
You walk away with✦ Stage 03
A dedicated planner embedded in your channels
A live event planning dashboard, with everything in one place
We're European specialists: the islands, the stone fincas, the mountain villages, and the people who run them. That's where we go deepest, and where our relationships run longest. But teams grow, and often the right company retreat is further afield. When it is, the groundwork comes with us.
AGPMalaga
KULMalaysia
So the retreat in Malaysia runs as tight as the one in Malaga.
The same venue scouting groundwork, creativity, budget discipline, the same embedded partnership, wherever your team chooses to be.
Same method · Same people · Just a longer flight ✈
★ An OnsiteHub retreat
Ready to see the groundwork in action?
Tell us what your team needs to walk away with. We'll get the questions right, then bring back a shortlist you can actually use.
